Fire Safety Insights

Facts About the Affidavit for Flame-Retardant Treatment

The flame-retardant treatment affidavit is the formal record connecting treated materials, the approved product, and the qualified person responsible for the work.

June 6, 2019

The flame-retardant treatment affidavit is the formal record connecting treated materials, the approved product, and the qualified person responsible for the work.

What the Affidavit Establishes

A proper affidavit identifies the establishment, treated items, treatment date, fire-retardant product, and Certificate of Fitness holder. It demonstrates that covered materials were evaluated and treated under the applicable process. Businesses should retain an accessible copy and complete any required filing promptly.

An affidavit does not last indefinitely. Expiration, washing, dry cleaning, material replacement, or failed testing may require new treatment and updated documentation. Review records before inspections, renovations, seasonal decorating, or reopening a venue after a long closure.

Plan for Compliance and Safety

Requirements depend on the venue, material, installation, and current rules. Have a qualified professional review the project, retain all product and treatment records, and coordinate flameproofing with the rest of the property's fire-safety plan.

Documentation Deserves the Same Attention as Treatment

A flameproofing project is not complete simply because a product was applied. The records connect the establishment, the treated materials, the approved product, the treatment date, and the qualified Certificate of Fitness holder. Missing or inaccurate information can make otherwise completed work difficult to verify during an inspection.

Before work starts, create an inventory that describes the material, its location, approximate quantity, manufacturer information when available, and whether it has been washed, altered, or treated before. Compare that inventory with the final affidavit so items are not omitted and product names are recorded correctly.

Records to Keep Together

The current flameproofing or inherent-resistance affidavit.
The Certificate of Fitness holder's identifying information.
Product sheets and safety data for the treatment used.
Material invoices, labels, test reports, and manufacturer certificates.
Treatment, cleaning, alteration, inspection, and replacement dates.

Store an accessible copy at the venue and keep a secure digital backup. Review the file before an inspection, renovation, seasonal installation, or change of ownership. Current FDNY filing and renewal requirements should always be confirmed with the responsible authority or qualified professional.

Original Topic

Read the original Queens Flameproofing article